Pleneo has announced its launch as a new collaboration technology company intending to introduce a fresh approach to medium and large meeting rooms.
While small meeting rooms are now routinely deployed as standard IT endpoints in today’s business climate, larger rooms are still delivered room by room — making them harder to deploy, more complex to operate, and increasingly difficult to manage consistently as organisations scale. Pleneo has been created to address this gap.
Built by the team behind Xilica, Pleneo aims to combine deep experience in complex spaces with a new operating model designed for modern IT and UC environments. Rather than treating each room as a bespoke project, Pleneo will be focusing on enabling rooms to behave and be managed as a single system — enabling simple deployment for IT teams and clearer, more repeatable delivery for UC and AV channel partners.
At the heart of Pleneo is Room OS, a software-driven operating layer that defines how medium and large meeting rooms are deployed and operated. Room OS combines secure, on-device intelligence with cloud-based orchestration via Pleneo Cloud, enabling zero-touch provisioning of component-based room systems. Audio, video, and room peripherals are brought together into a single, manageable environment — delivering consistent, high-quality deployments, without manual intervention or adjustment of room settings.
This approach is anchored by RoomHub, the physical heart of the Pleneo room. Originally developed within Xilica and now forming a core part of the Pleneo platform, RoomHub aims to bring secure, localised edge intelligence into the room while remaining tightly integrated with Pleneo Cloud. By processing audio and video at the edge, RoomHub enables advanced capabilities such as AI-driven AutoDeploy, NoiseSense, ML-based de-reverberation, video intelligence, and IQ Voice Enhancement — ensuring consistent, high-quality room inputs while keeping latency low and sensitive data local.
By standardising how rooms are deployed, commissioned and managed, Pleneo removes much of the uncertainty traditionally associated with larger room projects. Rooms can be delivered and managed as complete systems rather than collections of individual devices, enabling more predictable outcomes, cleaner handover, and consistent rollout at scale across sites.
James Knight, CEO of Pleneo, said: “Large meeting rooms are no longer special cases. They’re increasingly part of the core collaboration estate, and they need to fit naturally into IT and UC operating models. Pleneo was created to offer a new way forward — one that makes large rooms easier to deploy, easier to operate, with a user experience ready for what collaboration is becoming.”
As collaboration platforms increasingly incorporate intelligent assistants and AI-powered workplace capabilities, meeting rooms are becoming critical inputs into how conversations are captured, summarised, and acted upon. In medium and large spaces, the quality and consistency of system inputs — audio, video, and spatial context — directly affect outcomes such as transcription accuracy, speaker attribution, and post-meeting insight. Pleneo is designed to make it practical to deliver these high-quality inputs at scale in complex environments, enabling organisations to adopt intelligent collaboration with confidence and consistency.
Pleneo is designed to be IT-native from day one. Room OS is built with enterprise security, scalability, and operational ownership at its core, supporting local data sovereignty and aligning with recognised standards including SOC 2 Type II and ISO 27001. This enables organisations and their partners to deploy medium and large rooms with the same governance and confidence expected of modern enterprise systems.
Craig Durr, chief analyst at The Collab Collective, said: “As collaboration platforms become more intelligent, the expectations placed on meeting rooms have changed. Consistent, high-quality room inputs are now critical, particularly in medium and large spaces where variability has traditionally undermined outcomes. Pleneo is approaching this challenge at the system level, which is exactly what the market needs as organisations try to scale intelligent collaboration beyond small rooms.”
Pleneo launches with immediate product availability through a global distribution network spanning more than 60 countries, supported by customer success teams across the Americas, Europe, the Middle East, India, and Asia.
Pleneo will exhibit at ISE 2026, booth 2-R500.